Change Documents Archiving

Created by:	SAP/SNP
Underlying SAP report:	CHANGEDOCU_WRI
Client-dependent:	Yes
Settings as variant:	Yes
Support for RecycleBin:	No
Recommended for HANA pre-migration Housekeeping:	No

Introduction

While using the solution CHANGEDOCU, any document changes to master data, tables, documents, etc. are archived.
This SNP Outboard™ Housekeeping task encapsulates the SAP NetWeaver data archiving concept by using the SARA transaction and the WRITE action. The archiving object CHANGEDOCU contains information about which database tables are used for archiving. The report CHANGEDOCU_WRI is executed at runtime.

 

Step List

1. In the main SNP Outboard™ Housekeeping menu, select Archiving Tasks > Change Documents Archiving and click Settings.
2. In the variant screen, you can set the criteria for the requests to be archived.

The settings are maintained the same way as standard SAP Housekeeping tasks.

For more information on settings, refer to the Creating a settings ID chapter of this user documentation.

Change doc. object	Name of the object
Object value	Value of the object
From Date	Start date of the task Change Documents Archiving
To Date	End date of the task Change Documents Archiving
From Time (HH:MM:SS)	Start time of the task Change Documents Archiving
To Time (HH:MM:SS)	End time of the task Change Documents Archiving
Transaction code	Transaction code in which the change was made
Changed by (User Name)	Username of the person responsible for the change of the document
Test Mode / Production Mode	Specifies in which mode the report is executed. Test mode makes no changes in the database.
Detail Log	Specifies information contained in the detail log: No Detail Log, Without Success Message, Complete.
Log Output	Specifies the type of the output log: List, Application Log, List and Application Log.
Archiving Session Note	Description of the archived content.

 

For more detailed information, see the contextual help.

 

_{Change Documents Archiving – Settings detail}

There are several options for starting the task Change Documents Archiving. For more information, refer to the Executing and Scheduling Activities chapter of this user documentation.

 

Recommendations

We recommend executing the task Change Documents Archiving regularly. The archiving frequency is system-specific.

 

Note

Use the task Change Documents Archiving to archive the change documents of master data. Change documents for transactional data should still be archived together with the corresponding archiving of the application.

 

Warning

The business transactions need to be traceable because change documents cannot be deleted for a certain period of time. However, to reduce data volumes in the database, you can archive those change documents that you no longer need in current business processes. You can keep them outside the database for the duration of the legal retention time.