Intermediate Documents Archiving

Created by:	SAP/SNP
Underlying SAP report:	RSEXARCA
Client-dependent:	Yes
Settings as variant:	Yes
Support for RecycleBin:	No
Recommended for HANA pre-migration Housekeeping:	Yes

Introduction

Intermediate documents (IDocs) are stored in several tables in the database. To control their size and improve the access time without losing any IDocs, they can be stored in the archives at the operating system level. These archives can be moved to external storage media for future retrieval. Archived IDocs should be optionally deleted from the SAP system.
This task encapsulates the SAP NetWeaver data archiving concept by using the SARA transaction and the WRITE action. The archiving object IDOC contains information about which database tables are used for archiving. During the runtime, the report RSEXARCA is executed.

Step List

1. In the main SNP Outboard™ Housekeeping menu, select Basis > Archiving Tasks > Intermediate Documents Archiving and click Settings.
2. In the variant screen, you can set the criteria for the requests to be archived.

The settings are maintained the same way as standard SAP Housekeeping tasks.

For more information on settings, refer to the Creating a settings ID chapter of this user documentation.

IDoc number	Identifies the range of document numbers
Created at	Refers to the time of the document creation
Created on	Refers to the date of the document creation. This is an absolute date value
Created ago (in days)	Refers to the age of the document creation date. This allows you to specify the relative date and has a higher priority than the absolute creation date value
Last Changed at	Refers to the time of the last document modification
Last Changed on	Refers to the date of the last document modification. This is an absolute date value
Last Changed ago (in days)	Refers to the age of the last document modification. This allows you to specify the relative date and has a higher priority than the absolute last modification date value
Direction	Specifies whether the document is outbound or inbound
Current Status	Specifies the document status
Basic type	Document type
Extension	Combined with an IDoc type from the SAP standard version (a basic type) to create a new, upward-compatible IDoc type
Port of Sender	Identifies which system sent the IDoc
Partner Type of Sender	Defines the commercial relationship between the sender and receiver
Partner Number of Sender	Contains the partner number of the sender
Port of Receiver	Identifies which system receives the IDoc
Partner Type of Receiver	Defines the commercial relationship between the sender and receiver
Partner Number of Receiver	Contains the partner number of the receiver
Test Mode / Production Mode	Specifies in which mode the report is executed. Test mode makes no changes in the database.
Detail Log	Specifies information contained in the detail log: No Detail Log, Without Success Message, Complete.
Log Output	Specifies the type of the output log: List, Application Log, List and Application Log.
Archiving Session Note	Description of the archived content.

 

_{Intermediate Documents Archiving – Settings detail}

 

There are several options for starting the Intermediate Documents Archiving. For more information, refer to the Executing and Scheduling Activities chapter of this user documentation.

Warning

Only use the archiving if the IDocs were not activated through the application. Make sure that no IDocs are activated and might still be needed by the application.